Understanding Course Categories in DualEnroll

What are Course Categories?

Course categories are workflow triggers that can:

• Require transcript review before registration
• Mandate GPA checks
• Add specific approval steps
• Trigger additional documentation requirements

Common examples include:

• Courses requiring prerequisite verification
• Sections needing special academic approval
• Courses with specific documentation requirements

How Course Categories Work

Course categories are:

• Defined during initial implementation
• Automatically applied through course imports
• Maintained through your regular data synchronization
• Used to ensure consistent handling of similar courses

Managing Course Categories

While you can view and edit course categories in the Admin section, changes to course categories should be coordinated with your DualEnroll implementation manager because:

• Categories affect automated course imports
• Changes need to be incorporated into your data synchronization
• Updates should persist across future terms
• Workflow modifications may be required

Viewing Current Categories:

1. Navigate to the Admin tab
2. Select "Course Categories" from the options
3. Review existing categories and their assignments

Viewing and Editing a Course's Categories

From the individual course page, you can view whether that course belongs to each category or not based on a checkbox next to the category name. You can make edits to this yourself by:

1. Navigate to the Courses tab
2. Select the course by clicking its course number
3. Select or Unselect the checkbox next to the course category name
4. Click "Update"

While this can be useful for one-time quick fixes, it is important to discuss these assignments with your DualEnroll implementation manager so your course import can be updated accordingly for future terms.

Need Changes?

If you need to:

• Add new course categories
• Modify existing categories
• Change which courses belong to categories
• Update category-based workflows

Contact your implementation manager to ensure:

• Changes are properly documented
• Future course imports reflect your needs
• Workflows remain aligned with your requirements
• Updates persist across terms

Best Practices

• Review course category assignments when adding new courses
• Coordinate changes through your implementation manager
• Document your category requirements
• Test workflow impacts before making changes

Remember: While manual adjustments are possible through the platform interface, coordinating changes through your implementation manager ensures sustainable, long-term solutions that carry forward with each new term's course import.

Contact your DualEnroll implementation manager to discuss:

• New category requirements
• Changes to existing categories
• Course assignment updates
• Workflow modifications